Present:

Richard Ormston

Rosemary Weatherburn

Ursula Wide

Giles Butlin

Sid Charlton

Emma Buckley

Bob Brewer

Sonya Moss

Patricia Newton

Apologies:

Pauline Davidson

Charles Wide

Brigitte Hilton

1.

Welcome from the Chair of the meeting, Rosemary Weatherburn.  Opening Prayers were led by the Vicar.

2.

The Minutes of the PCC meeting dated 29 September 2011 were approved as a true record and then signed by Rosemary. 

3.

Matters Arising:

1. Report from the church fabric and churchyard sub committee:

• The box tree in the churchyard to be cut into a rounded, evergreen shape, and the existing dead cut out of the adjacent Scots pine.  All this to improve the visibility of the church roof in case of possible lead thefts.   Mick Clarke to do minor work identified in the Quinquennial Inspection, such as cleaning out the gutters.
• A quote has been received for £4,139 for installation of a roof alarm to protect the lead.  This figure includes the first year’s subscription.  Subsequently maintenance will be £308 per annum.   Pauline has been in contact with other parishes, who have this alarm system; all are very pleased with it.  A Resolution was passed to install this alarm, proposed by Giles Butlin, seconded by Ursula Wide.  All in favour.
• The architect’s fees for the Quinquennial Inspection have been paid and a rebate of £300 has been received from the Diocese.

1. Re-ordering update:

• The Diocesan Advisory Committee considered the plans at their meeting on 17 January and are happy for the PCC to go ahead to get detailed plans and specifications drawn up by Gotch’s.
• These will then be sent to the DAC for approval.  The DAC will then issue a Form 1.  Once this Certificate has been received, a Faculty application can be made, notices posted on the village website, the newsletter and the church gate noticeboard, giving notice of a period of 28 days for responses by interested parties to the DAC.  On receipt of   the Form 1 Certificate, applications for external funding can begin. 
• An estimated £3,700 (including VAT) for work up to Faculty application to be paid to Will Assheton of Gotch, Surridge and Saunders.
• Temporary repositioning of the chancel screen will be carried out on 4 February.  The cost is in the region of £200 plus VAT.  The screen will be tied securely to the vestry screen.
• Discussion took place about the advisability of moving the two front sections of the chancel choir stalls as the protruding feet are a tripping hazard.  As there is no choir, the front choir stall will be removed so that the front sections can be pushed back.  This will be considered further.

1. 4^th Sunday services:

• Since he introduced a slightly new format for Morning Prayer, Richard has received contrasting opinions from churchgoers.  He suggested a service sheet be drawn up which included the canticles, which would avoid confusion between the prayer book and psalter.  Charles will produce the service sheet.  Richard will be taking the Morning Prayer 4^th Sunday services for the next six months, at least, with Charles taking it in July.

1. 5^th Sunday services:

• The sub-committee of Richard, Sid, Charles, and the churchwardens have not yet met to decide on the format for these services.  The next 5^th Sunday is 29^th April.

1. Village website:

• Ursula thanked Keith Alvey for putting the PCC Minutes on the website.  The Minutes will also be on the Deanery website, which is now much easier to upload.

1. Intercessions:

• Richard distributed details of a website that gives prayers for different times of the church’s year and encouraged those doing the intercessions to choose from these.

www.churchofengland.org/prayer-worship/worship/texts/newpatterns/contents/sectionf.aspx

1. Church Land Trust:

• Ursula (Church Land Trustee) reported that the lease between the Trustees and GAGA will shortly be signed.  The regrettable delays have mainly been caused by the need to approach external organisations, who have been slow at times.  There has been very good co-operation between the Trustees and GAGA committee.   Once the lease has been signed, and the process completed, a joint letter will be circulated to the village.  The lease needs to be in place before GAGA can apply for a Lottery grant.  The Trustees have landowner insurance, and GAGA also has suitable insurance.  Solicitors’ fees are now £850 plus VAT – an increase of £200 on the original quotation as a result of extra advice sought.  A Resolution was passed to pay the bill, all in favour.  The rent agreed is £500 per annum, paid in March and September.  The lease is for a period of just under seven years.  The money will be paid to the Church Land Trust for the benefit of the Church Fabric Fund.

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4.

Vicar’s Report and Services:

• Confirmation classes begin in February, with the confirmation service on 12 June at St. Peter’s, 7.30pm.  There are likely to be three or four candidates from St. Leonard’s. 
• Deanery Evensong – 29 January at St. Peter’s, 6pm. 
• Collyweston and Easton on the Hill have joined the Deanery and Thornhaugh and Wansford have joined the Nassington benefice. 
• Ash Wednesday Service - 22 February at 10am with Richard. 
• Mothering Sunday – 18 March, 9.15am Family Service. 
• The May meeting of the Deanery Synod will be held in Glapthorn, the Village Hall for preference.  (Postscript: it would clash with WI so will be held in church). 

5.

Treasurer’s Report:

Malcolm Moss, Treasurer, attended this part of the meeting.

• Malcolm and Mike Newton are new signatories on the church bank accounts and deposit accounts .
• The Parish Share has been paid up to date.
• Total funds held are £20,781.09.
• Outstanding amounts due are the insurance premium and charity contributions.  (Postscript: Malcolm reported that the insurance premium has subsequently been paid).
• Rosemary reported that some floodlights contributions were outstanding or had not been renewed.
• It was agreed that Rex Porritt would again be asked to audit the annual accounts.  Bob will contact him and introduce him to Malcolm.
• Rosemary thanked Malcolm for coming to give his report in person.

BB

6.

Deanery Synod:

• Richard reported on the last meeting, which had been at Titchmarsh, and was concerned with children’s work.  The next one, on 2^nd May, will be held in Glapthorn.

7.

Social Committee:

Sonya Moss, the new Chair of this committee, suggested the following fund raisers:

• A spring concert in St. Leonard’s with wine and canapés, featuring either the Oundle School Jazz Band (already contacted) or the one from Prince William School or the Nene Valley Music School (Ursula and Sid will make contact with these). 
• A Diamond Jubilee Celebration in conjunction with the Royal Oak Committee, the Village Hall Management Committee and possibly the Parish Council.
• A Ladies Luncheon with a Guest Speaker.
• A summer coffee morning or Fete with childrens’ games.
• An “Auction of Promises” in the autumn.
• The earlier suggestion of a Ball was postponed, due to the importance of the Diamond Jubilee celebrations this year.  Such a Ball requires a year of planning and organisation and large support from the village.
• The “100 Club” – Take up has generally been excellent with 80 members signed up.  The Club conforms to the 2005 Gambling Act and the rules have been given to all members. 
• Sonya has contacted a number of people, not previously involved with the Social Committee, to hopefully get some new ideas.
• A Resolution was proposed by Ursula, seconded by Giles, to renew the Certificate of Registration, the licence which covers all draws, raffles and the 100 Club.  The renewal is due in March at a cost of £40 per annum.  All in favour.

UW/SC

SM

8.

Any Other Business.

• Spring cleaning of the church, especially the vestry and the windows.  It was agreed this would be done on the morning of 24 March and would be announced in the newsletter with volunteers requested. 
• Sound system – the equipment belongs to Charles but is left in church permanently.  The early glitches have been ironed out.  The clergy are in favour of its use, and it is generally popular with the congregation.  It was suggested that those reading the intercessions use the lectern, if they wish, so that the sound system can be used. 
• Thanks were expressed to Anne Simmonds and Jan Butlin for decorating the church for Christmas, and also to Nicky Hunt for  helping Sonya and Tricia with the decoration of the Christmas tree for the church and the Benefield Christmas Tree Festival.  
• Bluebell Teas – Monday 7^th May.  To be organised by the Social Committee. 
• New helpers’ rota for Communion services – Ursula said the churchwardens were very appreciative of the help they had received, since there is much to do before and after Communion services, but that support has been patchy.  Maureen Gent had dropped in before the meeting started to report that someone from outside the village had been disappointed in the welcome one Sunday.  The PCC felt that, although they made great efforts to talk to everybody, and saw it as very important, there must always be room for improvement.  This underlined the importance of help from PCC members before and after Communion services.   Bob Brewer offered to toll the bell each Sunday before services when he is available. 
• Donation to OCYA (Oundle Churches Youth Association) – Ursula proposed £100, seconded by Sid.   All in favour.  Discussion also took place on donations to various other charities, being Missionaries gifts, Bell Ringers Association , British Legion  and The Childrens’ Society.  The proceeds of Harvest to be divided between the Tear Fund and Family Care (Peterborough). 
• Pauline had applied to The Royal Oak Club for funding for newsletter costs – The Royal Oak Club has agreed to provide £150 for which it was thanked. 
• The village diary cannot now be included on the Royal Oak Club flyer due to lack of space.  Pauline will be asked to do this separately. 

PD

SM

BB

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PD

Present:

Richard Ormston

Bob Brewer

Pauline Davidson

Sonya Moss

Ursula Wide

Patricia Newton

Brigitte Hilton

Charles Wide

Emma Buckley

Rosemary Weatherburn

Giles Butlin

Sid Charlton

Bruce Deacon, Architect

1.

Welcome and Opening Prayers.

2.

Bruce Deacon, Architect for the Quinquennial Report was welcomed to the meeting.

• The inspection was carried out in July.  Bruce outlined what the inspection entailed, and the inspection report (only recently received by the churchwardens) was explained to the meeting, together with the five categories of recommended work . 
• Bruce commented on the generally excellent state of repair of the building and congratulated the church council.
• There are no repairs which require urgent action.
• He briefly outlined the work which needs to be done.  This is summarised at the back of the report.

Questions to the architect:

• Damp:  He gave advice and commented that we are managing the problem correctly by leaving the door and clerestory windows open in summer. 
• Redecoration of the nave:  He recommended that a sample of mortar at the base of the wall be submitted for analysis before decisions are taken on how to proceed.
• Ventilation for the new toilet:  He said that there are ways of introducing natural ventilation.
• Costs:  He estimated that the cost of undertaking all the work would be in the region of £8,000.

Bruce Deacon left the meeting, having been thanked by the committee.

• The committee agreed to pay the architect’s fee for the inspection (£667.02).  Once we have the architect’s receipt we can apply to the diocese for the £300 grant.
• The churchwardens suggested a sub-committee of members who would work with the architect to implement and monitor the repairs identified in the Quinquennial Report and also be responsible for various other tasks to do with the general maintenance of the building.  It was suggested that Ian Davidson be co-opted and Brigitte and Giles offered to take on some of the tasks involved.

MM

3.

The Minutes of the PCC meeting dated 28 June 2011 were approved as a true record and then signed by Richard. 

4.

Matters Arising:

1. A quotation for a condition report on the wall paintings has been received for £1,767 plus VAT, of which a grant of £500 would be available from the Church Buildings Council.  After discussion, it was decided not to proceed because there are higher priorities for the available funds at the moment.  Ursula will inform the Church Buildings Council and Tobias Curteis Associates of our decision.
2. Pastoral Care.  Pauline will circulate any information to the PCC and asked that all members contribute .
3. The “Welcome” board outside the church gate.  Ursula warmly thanked John Coleman for making this board.  Comment was made on how well it matched the main green church board and how welcoming it makes Glapthorn church.  Ursula thanked the key holders for putting out the board in the mornings and putting it away in the evenings.
4. 4^th Sunday Service Sheets.  Richard had introduced this sheet last Sunday as Jeremy was unable to take the service.  Discussion took place on the form of the Matins service.  No decision was made.
5. Sponsored Ride and Stride on 10 September.  35 people visited the church.  Ursula thanked those on duty.    Emma Buckley has agreed to take on the organisation.

UW

PD

EB

5.

Proposed re-ordering of the church:

Vice Chairman, Rosemary Weatherburn, now took the chair.   PCC members have received a resume of what has previously been agreed.

• The Archdeacon has given permission for the chancel screen to be temporarily repositioned for a maximum of 15 months.
• He has also given permission for the front two pews on both sides to be temporarily removed.  Discussion took place about the practicality and cost of undertaking this temporary work.
• It was decided to apply for a Faculty for permanent removal of these pews together with the toilet, servery, new ringing floor and removal of three pews in the north west corner. 
• Two estimates have been received for repositioning the screen. 
• There was a request that the choir stalls be temporarily repositioned so that, once the screen is removed, the view of the chancel from the nave is completely opened up.
• There was a suggestion that a specific event be held so that parishioners can see how the chancel has been opened up and give their opinions.
• Discussion took place about the architects’ fees for the work to take us to Faculty.
• All the above mentioned items will cost around £4,600.  This money is already in the Fabric Account.  All PCC members were in favour of this expenditure.

6.

Vicar’s Report and Services:

• Harvest Festival – Sunday 2 October at 6pm.  Service to be followed by the auction of produce and a bring and share supper in the village hall.
• Deanery 5^th Sunday service – Sunday 30 October, 10.30am in St. Peter’s.  To celebrate the 400^th anniversary of the St. James Bible.
• All Souls Service – Sunday 6 November, 6pm in Glapthorn church.  Richard will prepare information to be used in publicity. 

There will also be a usual Family Service at 9.15am.

• Christingle Service – Sunday 4^th December, 6pm.  Mark Ratchford of Glapthorn School will organise the event.
•  Richard reported that Charles is taking temporary leave of absence as a lay reader and that there is now a shortage of lay readers in the benefice.

RO

7.

Treasurer’s Report:

• The new Treasurer, Malcolm Moss, was unable to provide a report due to his absence.  His report will be emailed to the PCC shortly.
• Mike Newton (Gift Aid Officer) reported that collections, gift aid, and a tax rebate of £3,877.90 amounted to a total of £6,064.98
• The Open Gardens weekend on the August bank holiday raised a net profit of £4,306.09.  The PCC thanked Ian Davidson for providing a very detailed financial breakdown.  The Secretary will write to thank him.

MM

PN

8.

Deanery Synod:

• Charles reported on the last meeting of the Synod, when women bishops were discussed.  The General Synod had passed a measure which provides protection for those in the diocese who object.  The Deanery Synod were asked to vote whether it was in favour of the measure.  The Synod agreed.
• The next Deanery Synod on 3 November, an open meeting in Titchmarsh church, would be discussing what each parish is doing for children.

9.

Social Committee:

• Rosemary thanked Pauline for organising the very successful publicity and raffle for the Open Gardens weekend.
• She thanked Ian Davidson for being in charge of all the money. 
• A net profit of £4,306.09 was made – a wonderful result.

Future of this committee:

• Sonya Moss has agreed to re-organise the Social Committee and members will be Sonya, Rosemary and Tricia to begin with.
• Sonya has produced a comprehensive list of ideas for fund raising.

10.

Any Other Business.

• Proposals for growth.  Charles has proposals for 5^th Sunday services which are approximately four per year.  He believes that these are a missed opportunity.  He suggests a service or event that is totally different from the usual pattern of services.  Various suggestions were discussed.  It was also suggested that a later time of 11am might be advantageous for this service.  A sub-committee will be formed to organise these services, being Ursula, Charles, Richard, Pauline and Sid.
• Pauline reported that Glapthorn School had visited the churchyard who had been very interested in what they saw.  Thanks were given to Ian Davidson who showed the children round.
• Keith Alvey, who runs the Glapthorn village website, is to be asked to include church information and publicity on the site.  The committee agreed to pay £10 per year towards the cost of the website.  
• Helpers for churchwardens before services.  Pauline requested that if any PCC member cannot do this duty, please to let the churchwardens know beforehand.  The churchwardens appreciate the help they have been receiving. 
• Benefield are holding a Christmas Tree festival on 9 December.  Pauline reported that Glapthorn church had been asked to provide a decorated tree. 
• Intercession books.  Emma asked for replacements.  Richard will obtain some more. 
• On behalf of the Treasurer, Sonya queried the Parish Share Review that he has received from the diocese.  This was passed to Pauline. 
• Brigitte reported that Tricia will be producing the December newsletter.  She will let Tricia have a list of contacts. 
• Charles asked the PCC to give authority to have the details of the Evensong service removed from the main church noticeboard and to replace it with details of a 5^th Sunday service.  All members agreed. 

• The GAGA lease.  The Church Land Trustees reported that signing of the lease is imminent.  Solicitors’ fees will be £725, including VAT which the PCC has previously agreed to pay.  

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BH/PN

Present:

Richard Ormston

Bob Brewer

Pauline Davidson

Sonya Moss

Ursula Wide

Patricia Newton

Brigitte Hilton

Charles Wide

Emma Buckley

Rosemary Weatherburn

Apologies:  Sid Charlton

Absent:  Giles Butlin

1.

Welcome and Opening Prayers.

2.

The Minutes of the PCC meeting dated 26 April 2011 were approved as a true record and then signed by Richard.  Charles apologised that these were not yet posted on the website, due to lack of space available.

3.

Matters Arising:

• PCC members were recommended to visit the churches of Bisbrooke, near Luddington, Rutland, and Sutton near Peterborough to see how they had very successfully re-ordered their interiors.
• Quinquennial Inspection.  This will take place on Friday 1 July by the architect, Bruce Deacon.  He has agreed to present his findings at a future PCC meeting.  He is in possession of the previous Quinquennial Report and also the Statement of Significance.  His quoted charges are £495 + VAT and expenses.  Total could be in the region of £700.  There is a grant available from the DAC for £300.  Once the Inspection has taken place, the churchwardens will email details to the PCC.  Bob has received previous Quinquennial Reports from the architect previously used, going back to 1960, and the architectural report held by the local council.  Pauline will put these records with the log book in the church safe.
• Wall Paintings.  Ursula has received a quotation from Tobit Curteis Associates of £1,767 + VAT to provide a condition survey and paint analysis.  A grant has been requested for this survey from Dr. Pedro Gaspar of the Church Buildings Council.  There are also charities who give grants for upkeep of church paintings.  Ursula will email the PCC when she has further information.
• Pastoral Care.  Pauline will liaise with Brigitte on this.

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UW

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4.

Proposed re-ordering of church:

• PCC members have already received a copy of the Archdeacon’s letter saying he is prepared to grant a Temporary Certificate for the repositioning  of the screen and the removal of the front two rows of pews.  Attention was drawn to the fact that the Archdeacon is retiring in October.
• Members of the Diocesan Guild of Bellringers have informed the churchwardens that it is possible to create a floor above the new toilet facility in the tower in order to continue ringing the bells, so there would be no need for a carillon.  There would be a ladder arrangement to access this new floor and the ceiling bosses would need to be enlarged to enable the rope sallies to pass through.  This ringing chamber would need to be enclosed at the front by installing a glass screen.  For future PCC’s – there is room in the belfry for two more bells.
• The Archdeacon considered the nave altar suggestion but, because it might make the chancel redundant, he came down in favour in repositioning the screen.
• Faculty application.  8 members were in favour, one against, of applying for a faculty for the toilet facility, servery, ringing chamber above the toilet, and the removal of the three pews at the rear where the servery will be installed.
• It was decided to apply to the Archdeacon for a Licence for Temporary Reordering, for the repostioning of the screen and the removal of the front two pews on each side.  Such a licence would be valid for up to 15 months.   All in favour. 
• Pauline will inform the architect of our decision and ask him to take the application to faculty.  This will incur architect’s fees.  It was decided to inform the architect that at this stage that is all that we require from him.
• It is only possible to apply for external funding for the project once a faculty is in place.  
• The Quinquennial Inspection results will take priority over any future spending needs.
• A letter will be sent to the village in due course, explaining what is happening.

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5.

Vicar’s Report:

• Richard reported that the Diocesan Synod and the Deanery Synod are exploring ways of growing the churches.  Charles said that at the last Deanery Synod meeting a resolution was passed so that Richard can go forward with the minster ministry project.  PCC members were asked to communicate ideas on how our church can grow (not village events) before the next PCC meeting.  The pattern and type of services may need to be thought through.  Members were asked to read Bishop Donald’s ideas on growth on the diocesan website (Charles has now emailed this to all members).
• Richard reported that on 6 July there will be an open meeting of the diocesan synod in Kettering, and the deanery synod open meeting in Thrapston (St. James) on 20 July.  These concern women bishops.  Richard encouraged the PCC members to attend one of these.

6.

Services:

• 7 August – 1^st Sunday – Evening Songs of Praise, 6pm. 
• 28 August – a morning Songs of Praise service.  This is the day of the Open Gardens event in the village.  Richard will take both of these services.
• 2 October – Harvest.  6pm, followed by Auction of Produce and Faith Supper in the Village Hall.

7.

Treasurer’s Report:

• Bob reported a total of £11,122 in the accounts. 
• The No. 1 account is due to receive £3,436 in respect of the 2010/11 Gift Aid rebate.
• There are two uncleared cheques from last year – The Childrens’ Society which was the collection from the Christingle service.  This money was handed to Glapthorn School who were going to send it on.  Rosemary will enquire at the school.

The other cheque was to the Council for World Mission.

• Discussion took place on who should pay the solicitors’ fees for drawing up a lease with GAGA for the church land.  These should be £600 + VAT.  Ursula and Pauline, Church Land Trustees, are in active negotiation with GAGA and most of the issues have now been agreed.  Ursula proposed that the PCC pay the solicitors for drawing up the contract with GAGA.  Rosemary seconded.  All in favour.  The trustees have taken out Public Indemnity Insurance on the land.
• Bob queried the outstanding items of expenditure:

1. The cross above the porch.  A quotation has been received but a discussion with Mary Sapsed’s family is needed.
2. Sound system.  To be deferred.
3. Minor electrical work is required.
4. Robert Brewer ceases to be a signatory.
5. Malcolm Moss (Treasurer) and Michael Newton (Gift Aid Officer) become new signatories.
6. Ursula Wide (churchwarden), Pauline Davidson (churchwarden) and Patricia Newton (secretary) remain as signatories.
7. Any two signatories must sign banking documents.
8. Banking correspondence is to be sent to Crown House, Cotterstock Road, Glapthorn, Peterborough PE8 5BJ.

• As Bob is no longer Treasurer, a change of signatories is required for our current accounts at NatWest Bank, Oundle and all our deposit accounts at CCLA(CBF Church of England deposits), London.  The following resolution was proposed by Bob, seconded by Brigitte, and approved by all, that:

• Bob will produce a letter for the bank giving details of this resolution.

RW

    BB

8.

Social Committee:

• Sunday 28 August – Glapthorn Open Gardens.  2pm – 5.30pm.  There will be 10 gardens open, various stalls and teas.  Pauline is organising a Prize Draw.
• Saturday 27 August – a Tipsy Trail around the village.  Pauline and Bob will arrange the licence.  Pauline and Rosemary will organise publicity.
• Flyers about the Open Gardens to go out with the St. Peter’s weekly sheet and the Cross Purposes magazine.  Pauline will liaise with Yvonne at St. Peter’s office.
• The future of the Social Committee – Sonya Moss has kindly offered to set this up again.  She will organise a meeting of PCC members who wish to take this forward.

PD/BB

PD/RW

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9.

Correspondence:

• A letter of thanks from the Wildlife Trust for our donation from the Short Wood teas.

10.

Any Other Business:

• Northamptonshire Historical Society have visited the church and churchyard and done a survey of every gravestone and every inscription inside and outside of the church.  There is no charge and they will let us have their report when completed.
• Parish Safeguarding Officer – Jeremy Firth.  The PCC Secretary will invite him to the next but one PCC meeting.
• Ursula proposed a resolution that an A frame board be erected outside the church gate informing the public that the church is open daily.  To be weather proofed and stored behind the wall overnight.  Seconded by Sonya Moss.  All in favour.  Ursula will ask John Coleman if he could make the board for us.
• It was agreed Lynn Buckley’s Christening service was a lovely event.   Confirmation classes begin in January.
• Pauline asked Richard if we could have service sheets for 4^th Sunday Matins.
• Concern was expressed about the present length of the grass in the churchyard.  Ursula has contacted Nick Knowles. The list of mowers will be put up outside the church door.

PN

UW

RO

UW

Present:

Richard Ormston

Bob Brewer

Pauline Davidson

Sonya Moss

Ursula Wide

Patricia Newton

Brigitte Hilton

Charles Wide

Sid Charlton

Rosemary Weatherburn

Apologies:

Emma Buckley

1.

Election of Officers of the PCC:

• Chair:  Richard will chair meetings.  In the event of him being unavailable Rosemary offered to be the lay chair.  There were no other nominations so Rosemary Weatherburn was elected.
• Secretary:  Patricia Newton willing to stand again.  No other nominations so she was duly elected.
• Treasurer:  Bob Brewer is not yet quite ready to hand over the Treasurer’s job to Malcolm Moss and Mike Newton.  There were no other nominations.  Malcolm was duly elected as Treasurer and Mike was elected as Gift Aid Officer.  Neither Malcolm or Mike are PCC members.
• Deanery Synod representative:  Charles Wide will be the representative but Ursula will attend if Charles is unavailable.

2.

The Minutes of the PCC meeting dated 16 November 2010 were approved and then signed by Richard.

3.

Matters Arising:

• Quinquennial Inspection and appointment of architect.  Pauline has received three quotes and proposed Bruce Deacon from Bedford be appointed as architect.   He had submitted a reasonable and detailed proposal and is prepared to present his findings to the PCC at a meeting.  Pauline has received references highly recommending him.   All members of the PCC were in favour of Bruce Deacon being appointed as architect.
• Risk Assessment.  The churchwardens will complete this before the Archdeacon’s visit on 4 May.
• Constable book in glass case.  Gill Johnston has agreed to ask a locksmith to open the cabinet.  The book will then be taken to the Northamptonshire records office.  Agreed it should be available for people to read before it is sent to the records office.
• Helpers for churchwardens before and after services.  Pauline and Ursula thanked the PCC members for their help and said the system is working well.
• Guidelines for readers.  These have been prepared and are on the lectern.  Dorothy has agreed to attach them to future readers’ rotas.

PD/UW

PD/UW

4.

Proposed re-ordering of church:

• Archdeacon’s visit on 4 May.  The churchwardens will meet him in church and have the church records available for inspection.
• The churchwardens will discuss with the Archdeacon the proposals for the front pews put forward by Bob Brewer and the nave altar table proposal.  It was again confirmed that the village would be consulted over any proposed alterations.
• Philip Hilton’s letter dated 5 February 2011.  The PCC thanked Philip for his letter of support for the proposed changes to the church.  Its contents were briefly discussed.  It was noted that a number of letters and expressions of support for the changes had been received from villagers.  Agreed that the letter will be appended to these minutes.

PD/UW

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PN

Services:

• Richard had approached Michael Bunker for our second Sunday communion services but he will not be available for some time. Richard then approached Barry Morrison who was very happy to take the services.  Rev Morrison has said he would like to refund his fees to Glapthorn church for a specific project.
• The bells in Benefield Church are to be blessed on 29 May at 6pm.
• Ascension Day.  There will be a Deanery services at Warmington and Nassington churches on 2 June at 7.30pm.

6.

Treasurer’s Report:

• Bob reported that since producing the 2010 accounts, a VAT rebate of £1500 has been received.
• The Coffee Morning on 2 April at Crown House raised £550.
• These funds are still not sufficient for any substantial spending but fund raising this year should improve the situation
• It may be possible to find external funding for a specialist condition report on the wall paintings.  Ursula has been in touch with the Society for the Preservation of Ancient Buildings and has names of specialist wall painting conservators.  At present there is no information about the possible costs of a condition report.  It was proposed by Tricia, seconded by Brigitte, that Ursula ascertains possible costs.

UW

7.

Deanery Synod:

• Charles reported that the next Deanery Synod meeting would be on 4 May and will discuss Minster Ministry.  Charles will report on this at the next PCC meeting.  Richard and Charles have met previously to discuss taking Minster Ministry forward.

CW

8.

Social Committee:

• Following the resignation of Cherrill as Chair, the Social Committee was wound up at its last meeting. 
• Rosemary is organising an Open Gardens event in the village on Sunday 28 August.
• Re-forming the Social Committee will be discussed at the next PCC meeting.

9.

Correspondence:

• The secretary will return to the Diocesan Office forms detailing all the officers of the PCC.
• Jeremy Firth is the parish safeguarding officer.  He will be invited to attend the next PCC meeting.

PN

10.

Any Other Business:

• Pastoral Care.  Pauline distributed a summary of what is already done and invited comments.  It was agreed it is an important part of the church’s work.  This will be discussed further at the next PCC meeting.
• Charles will produce a new church information leaflet.
• Raffle.  Pauline explained how this will be run and circulated tickets.  These will shortly be sent to all villagers with a covering letter.  They will also be sent to supporters of the church who do not live in the village.
• Christian Aid week.  15 – 23 May.  Bob asked for helpers to distribute and collect envelopes.  Giles, Pauline, and Tricia offered.

CW

Present:

Richard Ormston

Giles Butlin

Pauline Davidson

Rosemary Weatherburn

Ursula Wide

Emma Buckley

Tricia Newton

Sid Charlton

Bob Brewer

Charles Wide

Brigitte Hilton

Archdeacon The Ven. David Painter

Cherrill Sands

1.

Richard welcomed everyone to the meeting and particularly thanked the Archdeacon for attending.   Richard read from the Bible and led prayers. 

2.

Minutes of the Open Parish Meeting of 3 November.  These were signed as a true record by Richard.

3.

The Way Forward regarding the Proposals taking into account all comments made at the Open Meeting of 3 November:

• The PCC had been circulated with all written comments received concerning the proposals. 
• Ursula and Pauline had circulated to the PCC before this meeting a response to all the comments raised at the open meeting, in particular that a letter had been delivered to every villager in May 2007 about the proposals, inviting comments.  The proposals have been in the churchwardens’ reports at every AVM for the last four years.  
• All of the contributions made by parishioners were carefully considered by the PCC in deciding how to take matters forward.
• It was noted that since the open meeting the churchwardens had received a number of letters of support for all the proposals. 
• The Archdeacon told the meeting that the DAC and other statutory bodies who have to be consulted have given support for all the proposed changes. The decision is now the PCC’s whether to press ahead for a Faculty for all or some of the proposals.  If application is made, notice has to be published on the church noticeboard, giving 28 days for any comments or submissions to be made in writing to the diocesan registrar in Peterborough. 
• Should a Consistory Court hearing be necessary, the Archdeacon said that the responsibility for paying the fees was the decision of the Chancellor, depending on the outcome of the hearing. 
• Everyone agreed that maintenance of the church building is the priority.  The churchwardens have researched outside funding possibilities for the proposals.
• The Quinquennial Inspection should have been carried out in 2007 but was not done because work identified in the 2002 Inspection was still being done.  Bob reported that the majority of the work identified in the 2002 Inspection is now complete.  The PCC has to commission the Inspection.  The cost is in the region of £1,000.  Richard suggested that funds allocated to help other parishes in the deanery who struggled to pay their Parish Share might be allocated to fund the Inspection.  Bob suggested waiting until the end of the church year to commission the Inspection, when funds would be available.

4.

The Toilet Proposal:

• The open meeting identified a concern about the future inability to ring the three bells with the toilet sited in the base of the tower.  It was pointed out that there had been much discussion about this and that, although the ideal was to have the bells rung regularly this is not happening.  There are only three bells (invited ringing teams need five) and Pauline has been reliably informed that they need a great deal of money spending on them to enable them to be rung properly.  Chiming of the bells will still be able to be done after the installation of the toilet.  A carillon will enable all three bells to be chimed regularly, not just a single one as at present.
• The Archdeacon said there were no objections to this proposal from the various conservation bodies.
• One suggestion had been to place the toilet on the outside wall of the church but this would not be allowed by the DAC or English Heritage because it would change the outline of the building.
• The toilet would be soundproofed.
• It was agreed unanimously that it was the PCC’s wish to proceed with the toilet proposal.

5.

The Servery Proposal:

• Richard recommends viewing the servery which was installed in Benefield Church. 
• Discussion took place on the position of the servery.  An alternative suggestion had been put forward to place it behind the font.  The Archdeacon recommended using the shortest distance to the drains which is the northwest corner, and said there should be space around the font. 
• The DAC, English Heritage and the architect have recommended taking out three pews in the northwest corner to balance the rear of the church architecturally.
• If three pews were removed to enable installation of the servery, then chairs which can be stacked discreetly on a trolley, to be stored in the vestry for use when required, would be purchased.
• It was agreed unanimously that it was the PCC’s wish to install a servery in the church.  Nine PCC members wished to site it in the northwest corner, one member wished it to be behind the font, and one member abstained due to absence, having left the meeting early.

6.

Front pews proposal:

• A Music in Quiet Places concert could not be held because of lack of space at the front of the nave.  This is a general problem when wishing to hold events.
• Richard is not visible to the congregation when sitting due to people in the front pew.
• The DAC have recommended removing the first two pews, so that the first pews are behind the pillars.
• The average Sunday service attendance is 26.  The regular congregation can have a view of the altar.  This would still be the case without the front two pews, even with an increase in the congregation.

7.

Request for a “Referendum”:

• The Archdeacon urged great caution about this proposal and outlined many pitfalls.
• The Archdeacon said it is still the PCC which must make the decision about the proposals.

8.

The Chancel Screen Proposal:

• It was suggested that this is the proposal that most closely affects the worship in the church.  With the screen in place, the priest is separated from the congregation at the most important part of the eucharist.  The priest is unable to hear responses from the congregation.
• Richard summarised the history of screens but said that for most of the Church of England’s history it has been the tradition not to have a screen between priest and congregation.
• The screen can be relatively cheaply removed and re-sited in the organ area with additional panels.
• If the screen remained in place, at least the second row of front pews would have to be removed both to give more space at the top of the nave for children’s plays and performances, and so that there would be room for an altar table to be placed on a dais at the top of the nave.  This table would have to be easily moved when required.  The DAC have made this suggestion already.   The congregation might have to stand to take communion.  The chancel would be virtually redundant.
• If this nave altar was considered seriously, a new Statement of Need would be required.  
• It was decided unanimously that the PCC would meet in church to examine the implications of the installation of a nave altar.

10.

• It was decided to reconvene this PCC meeting  at a later date to continue the discussion about the various proposals.
• Sunday 28 November 12 noon in church to examine the proposal of a nave altar.
• Thursday 6 January 2011 at Church Cottage for the continuation of this PCC meeting.

11.

Family Services:

• The November Family Service saw a very large congregation for which Bob felt there was a degree of unpreparedness.
•  Ursula apologised for the lack of heating. 
• The disability ramp should have been in place.   It was decided that the ramp will now remain in place by the door, permanently.
• Bob suggested that the members of the PCC should share the responsibility for services with the churchwardens.
• More service sheets and Junior Praise hymn books would be ordered.
• Richard apologised that he had not explained to Simon Hicks of Benefield the format of our Family Services, so his sermon was not very appropriate.

12.

Treasurer’s Report:

• Bob reported that Malcolm Moss has agreed to take on the position of Treasurer and that Mike Newton will become the Gift Aid officer.  Neither wish to become PCC members. 
• All in favour of Malcolm Moss becoming Treasurer and Mike Newton becoming Gift Aid officer upon the retirement from these posts of Bob Brewer. 
• A resolution was passed to open a new bank account at Natwest Bank (a number 2 account) to enable the Gift Aid donations to be dealt with separately.  (See next point).  All in favour. 
• An extract from these Minutes noting this decision will be made for the Natwest Bank:  A resolution was placed before the PCC by Robert Brewer (Treasurer) that it should open a new current account at the Natwest Bank Oundle, for the purpose of separating Gift Aid income from other income and expenditure.  The new account would operate in the same way as the existing account (51-24-22  06604390):- 

1. Same signatories: Robert Brewer, Patricia Newton, Ursula Wide and Pauline Davidson.
2. Same postal address: Rose Cottage, Benefield Road, Glapthorn, Peterborough PE8 5BQ
3. Same number of signatories required – x 2
4. Same statement arrangements – monthly to above address.

This resolution was carried unanimously.  It is to be adopted as soon as is practical.  To be signed by the Chairman (Richard) and the Secretary (Tricia) and dated 16 November 2010.     

• All were in favour of paying the increased amount of the Parish Share for 2011.  (£845.87 per month, up from £818.25 in 2010). 

13.

Christmas Services:

• Christingle 5 December 6pm
• School Carol Service 17 December 2pm
• Carol Service 19 December 5pm followed by supper.
• Christmas Day service with Stephen Webster 9.15am
• 26 December service – communion by extension 9.15am taken by Charles Wide.
• 2 January – “Singing in the New Year” 9.15am.

14.

The PCC reconvened in St. Leonard’s at noon on Sunday 28 November:

Apologies:  Sid Charlton

• The purpose of this meeting was to examine the possibility of installing a nave altar.  This would necessitate the removal of the front two pews, so that the first pew would be behind the first pillars.  This altar would have to be moveable and stand on a moveable dais. 
• Richard considered that there would be room for kneelers but there would have to be some sort of rail which could be attached to a kneeler step.  This would also have to be easily removable.  There would be additional costs involved.
• It was pointed out that this proposal would result in the chancel being isolated from the rest of the church and would be largely redundant apart from a few occasions.
• If the screen were repositioned, the chancel would be used more and communion would still be held at the main altar.
• Funerals would be more dignified, it was suggested, if coffins could be placed in the chancel.  This would only be possible if the book rests in front of the chancel pews were removed, or set back, so coffins could easily be turned round. The screen would have to be repositioned so coffins could be placed in the chancel. 
• Richard reminded the meeting that he cannot see any of the congregation beyond the pillars when he is at the altar, because of the screen. 
• It was suggested that the front chancel pews could be removed and the book rests placed in front of the rear chancel pews.
• Richard recommended the PCC to visit Benefield and Barnwell churches to see the changes made there.
• The pews with historic pew ends would replace whole pews further back in the nave.
• Richard reported that the Archdeacon can issue a certificate giving permission to remove these front pews for a limit of about 15 months.  This would give time to see how this arrangement with a nave altar works and whether successful or otherwise.  After this time has elapsed, the PCC could either apply for a faculty or return the pews to their original positions.
• The churchwardens wish to make the church as simple to run as possible for the benefit of future PCC’s and worshippers.

Present:

Richard Ormston

Bob Brewer

Cherrill Sands

Rosemary Weatherburn

Pauline Davidson

Giles Butlin

Ursula Wide

Charles Wide

Patricia Newton

Sid Charlton

Apologies:

Brigitte Hilton

Emma Buckley

1.

Richard opened the meeting with prayers.

He signed as a true record the Minutes of the meeting of 7 September 2010.

2.

Richard summarized the first part of this meeting held on 16 November 2010.

3.

Proposed changes:

Following the PCC interim meeting which was held in St. Leonards on 28 November 2010, the PCC has received a suggestion from Bob Brewer on how the layout for the area at the top of the nave in front of the screen might be rearranged.  Bob outlined his suggestion for the installation of a moveable nave altar table with the front two pews removed and these pews cut in half and then positioned sideways facing this altar table.  Bob suggested these pews could have special fixings to enable them to be moved back to their original positions for a few weeks each year for the sake of those in the congregation who did not like the new layout.   If the pews needed to be moved from one position to another, other members of the congregation would need to be asked to help the churchwardens with this task.

After thanking Bob for all his work in putting together this idea and for his detailed diagrams.  It was agreed that it was vital that members of the congregation who use the church regularly are consulted fully for their opinions, since a nave altar has, for some, theological and liturgical implications.

It was discussed whether communicants would have to stand to take communion at this nave altar.  It was agreed that there would be room for kneelers and some sort of rail.

If communion took place at a nave altar, the chancel would be a virtually redundant part of the building except when reverting to the old layout and perhaps on Ash Wednesday. 

If the removed pews were eventually positioned sideways, as in Bob’s suggestion, the bier and two heaters would require moving elsewhere. 

A resolution was proposed, all in favour, to consult the DAC in the first instance on their views about the installation of a nave altar table, and the repositioning of the two front pews on each side.  If the DAC do not object, then the village would be consulted.

The Secretary will write to the DAC.

It was unanimously resolved that the PCC should apply for a faculty for: a toilet in the tower, a kitchen servery in the north west corner of the nave, a carillon, the removal of the three rear pews, and the removal of the front two pews on both sides.

It was agreed this would be communicated to the village. 

A Certificate of Approval from the DAC is required before we can apply for a faculty and look for outside funding sources.

The PCC may decide to apply for a faculty to instal a nave altar and/or reposition the chancel screen.

The PCC thanked Philip Hilton for his very considered recent  letter in favour of all the proposals.

PN

4.

Matters Arising from the PCC Meeting of 7 September 2010:

• Allotments on church land.  Hunt & Coombs, Solicitors, have drawn up a proposed lease for the church land trustees but they await a response from GAGA (Glapthorn Allotment Gardeners Association).  They in turn are waiting to hear from the National Allotments Society with a model lease.
• Extension of the churchyard.  Richard reported there is still room for burials on the north side and elsewhere.  Richard has not had any further discussions with Church Farm.

5.

Minster Ministry:

Richard reported that he will be having a meeting with the Lay Reader (Charles) in the near future to discuss the way forward.

CW

6.

Services:

• 9 March – Ash Wednesday. 10am.  John Beaumont. 
• 13 March – John Beaumont’s last second Sunday communion as he is retiring.  The churchwardens are organising a presentation.   

The PCC thank John for his 14 years of taking services in Glapthorn.  The Secretary will write a letter of thanks to John after his last service.

Richard will be asking Rev. Michael Bunker to consider taking our second Sunday communion services.

• 3 April – Mothering Sunday Family Service.  Pauline and Rosemary will organise the flower posies. 
• 17 April – Palm Sunday Holy Communion with Richard. 
• 22 April – Good Friday Reflections and Evensong 6pm.  Taken by Charles. 
• 24 April – Easter Sunday Holy Communion. 9.15am with Richard. 

PD/UW

PN

PD/RW

CW

7.

Treasurer’s Report (continued):

• Bob informed the meeting that the Quinquennial Inspection will take all available funds from the Fabric Account.
• Update on building work.  The current works were completed before Christmas.  The committee thanked Graham Ball for his excellent work.  All outstanding bills have been settled.  Bob will inform the DAC that these works have been completed.  The Fabric Account now shows a small deficit but once the VAT rebate of £1464.53 has been received, the account will be in credit.    It was agreed to start the process for a Quinquennial Inspection.  Fund raising in 2011 will be required to fund further building works.  Open Gardens on 28 August - Bank Holiday Sunday – was suggested.  Good publicity essential and Rosemary will write a letter to go out with the next village newsletter.
• Annual Accounts.  Ursula proposed, Pauline seconded, that Rex Porritt again be asked to audit the accounts.  All in favour.  There were no questions on the accounts.  Adoption was proposed by Giles, seconded by Pauline.  All in favour. Cherrill signed the Accounts as Chairman of the PCC.

BB

RW

BB

8.

Deanery Synod:

Due to illness, Charles did not attend but Ursula represented him.  Discussion was on how to grow our churches.  Peterborough diocese numbers are down whereas other dioceses are growing.  The bishop talked about how growth meant change.  There are forthcoming meetings over the issue of women bishops.

9.

Fundraising:

• Bluebell teas Monday 2 May.
• Open Gardens Sunday 28 August.
• The proposed Friends of Glapthorn Church was discussed but no decision made.

10.

Any Other Business:

• Risk Assessment.  The churchwardens will be carrying out this review. 
• PA System.  Three quotes received from Rocky Road Music:  £2,864, £1,913 or £1,361 depending on quality of equipment.  To be kept on file until funds available.  Family Service microphones are provided by Glapthorn School.  A faculty would not be required as the equipment would not be permanently fixed. 
• Hearing Loop.  The churchwardens have been advised that this is not possible due to the radiant heaters above the nave. 
• Gravestones.  Only a few remain to be straightened. 
• The Constable book in glass case.  Agreed this should be sent to the county record office. 
• Junior Praise hymn books.  More have been purchased. 
• Electoral Roll.  The Secretary will produce a notice for the church gate noticeboard providing information on the Electoral Roll.   
• Duties of Sidesmen.  Pauline will ask Dorothy Coleman to add this to her sidesmen rota.  The churchwardens have discussed the drawing up of a rota, asking one member of the PCC to help them before and after each church service. 
• Readers.  Pauline will produce a laminated sheet with the correct words for placing on the lectern.   
• New Treasurer and Gift Aid Officer.   Neither Malcolm Moss (Treasurer) nor Mike Newton (Gift Aid Officer) wish to become members of the PCC.  Bob asked Richard if there were any problems with the Treasurer signing off Returns etc if not a PCC member.  Richard confirmed that the Treasurer does not have to be a member of the PCC, but it is desirable.   

PD/UW

PN

PD

11.

Resignation:

Cherrill Sands gave notice that she would resign as Chairman and as a member of this PCC, and Chairman of the Social Committee as from the AVM in April.

Richard thanked Cherrill for all her work on behalf of the PCC for over 30 years during her time both as a member and as Chairman.

12.

Date of next meeting:  AVM Tuesday 26 April, 7pm in church, followed by PCC meeting.

Richard closed the meeting with prayer.

Present:

Giles Butlin

Bob Brewer

Pauline Davidson

Emma Buckley

Ursula Wide

Patricia Newton

Brigitte Hilton

Charles Wide

Sid Charlton

Rosemary Weatherburn

Richard Ormston (Chair)

Apologies:  Cherrill Sands

1.

The meeting opened with a reading and prayers, led by Richard.

Minutes of PCC meeting dated 28^th April and the Extra PCC meetings dated 13 and 23 May 2010:  Approved and signed as agreed by Richard.

2.

Matters Arising

Church reordering: 

• The DAC secretary’s  letter to Pauline dated 18 June was discussed.  The letter summarised the views of all parties consulted, and confirmed the DAC’s support for all the proposed changes.  It stated: “the detailed work already carried out by the PCC has resulted in a set of proposals which are well thought out, well argued in terms of the Statement of Need and which clearly take account of the historical significance of the building and its contents.”
• Richard confirmed that the next stage is to hold a public meeting in order to consult with parishioners.  The meeting will give everyone the opportunity to ask questions and air their views.  There will not be a vote at the meeting.  The Archdeacon, Paul Middleton (DAC Secretary)and the DDA Advisor will also be invited to the meeting. Proposed dates for the meeting:  19 or 21 October/3 or 4 November.  Richard to take forward.
• Full information about the proposed changes will be displayed in the church before the meeting.  Tricia, Emma, Rosemary and Brigitte offered to help Ursula and Pauline prepare the display.
• Following the meeting, the PCC will meet (on 16 November at Leverton) to consider everyone’s views, and decide what to take forward to faculty application.

Allotments on church land:

• Ursula reported on progress.  The ENDC has confirmed that as the land was formerly used for allotments, no ‘change of use’ planning permission is required. They have advised that the trees at the front of the land should remain.  Ursula has taken informal legal advice and has written to Tim Hunt, detailing how matters can be taken forward.

A 5 year lease is suggested.  The lease needs to be drawn up by a solicitor.  Proposed that costs of drawing up the lease are split between GAGA and the church (subject to negotiation with GAGA).  Proposed by Charles, seconded by Bob.

RO

UW/PD

3.

Vicar’s report

• Richard thanked everyone for letting him go away for 3 months.  His paper about the future shape of rural Ministry in the Oundle Deanery was discussed (all PCC members had been sent a copy).  Copies can be obtained from the Parish office.  There is an open Deanery Synod Meeting on 30 September at 7.30 at Fotheringhay church, when it will be discussed.  All are invited to the meeting.  The paper will be an agenda item at the next PCC meeting. 

Stephen Webster

• Stephen will be formally licensed as Associate Vicar by Bishop Donald at the 10^th October morning service (10.30) in Oundle.    Everyone is invited.

Services

• Harvest Festival:  10^th October, 6.00 pm followed by bring and share supper. 
• Remembrance Sunday:  14^th November.  Ursula will organise a bugler.  Ian will read the roll of honour.  Pauline will ask Graham Sands to toll the bell.
• Carol service:  19^th December, 5.00 pm, followed by hot supper in the village hall.

4.

Treasurer’s Report

Repairs to the church:

• Bob outlined the repair work which still needs to be done:

1. Repoint north and south clerestory walls
2. Repoint north aisle wall
3. Patch and weld cracks at eaves level in 22 rolled ends at north aisle lead roof.
4. Patch and weld cracks on nave roof at intersection with tower.
5. Repair and improve rainwater drainage system on north side of the church.

• Agreed that Bob will ask Graham Ball to complete items 1, 3 and 4.  To be done before 31 March 2011 so that VAT can be reclaimed.  The north aisle repointing cannot be undertaken because of lack of funds.
• Bob and Ian will have another site meeting with Graham to take things forward.
• The committee thanked everyone who worked on the recently completed repairs:  Graham Ball, Philip McCrone, Tim Hunt, Ian Davidson.  The churchwardens will write to them, expressing their thanks.

Income from fundraising:

Wildlife teas:  £292

Barn Dance:  £1410

Wedding flowers and teas:  £355

Sunday teas:  £400 

The committee expressed thanks to everyone who organised and supported the fundraising events.

Balances:

Current a/c:  8004.08

Deposit a/c:  1466.38

Fabric a/c:  203.94

Churchyard a/c:  3024.73

Organ a/c:  978.18

Floodlighting a/c:  395.18

New Treasurer:

• The churchwardens reported that they had talked to Bob about the treasurer’s role and its handover.  The September newsletter mentions that Bob is giving up the post at Christmas, and asks for help.
• Agreed that Pauline and Ursula will meet Richard to discuss the treasurer’s role (date tba).  To be discussed at next PCC meeting.

BB

BB

UW/PD

UW/PD

5.

Deanery Synod:

• Charles reported that he had attended the meeting at Thurning Village hall.  The Diocese Social Responsibility Advisor presented information to the meeting.

6.

Social committee report

Cherrill had prepared a report which Pauline read out:

• Thanks were given to everyone who had organised and supported the summer fundraising events.
• Friends of Glapthorn Church (FOGC):  Coffee morning on 16 October at 10.30 am in the village hall to discuss the formation of this new group, which will be chaired by Cherrill. Everyone in the village will be invited.  Further information will be circulated when Cherrill returns from holiday.

Future fundraising events:

• 5^th Nov:  Bonfire at Crown House
• 20 Nov:  Coffee morning at Leverton
• 19^th Dec:  Supper after the carol service

CS

7.

Any Other Business:

• Reservation of grave space:  agreed that Richard will process a faculty application for the reservation of a grave space for Anthony Goodley, who wishes to be buried next to his brother, Peter Roy Goodley.
• Social committee pastoral role:  Rosemary pointed out that the social committee’s pastoral work needs to continue, even if the committee is disbanded and the FOGC takes over.  To be discussed at the next PCC meeting.
• Churchyard plan.  The committee thanked Ian for updating the plan.  A list of names of those buried in the churchyard, with grid references, will be kept in the church.  Suggested that information should also be posted on our website.
• Extension to churchyard:  Richard will have a word with Jonathan Reading about the possibility of extending the churchyard into his field.
• Parish records on line:  John Palmer contacted the Diocese to ask if the Glapthorn parish registers (1538-1900) can be put on line.  Everyone in agreement, dependent on DAC approval.
• Choir stalls: Richard commented that the extra space created by the temporary removal of the pew book rests in the chancel has created much needed extra space.  This will be discussed at the next meeting.
• Sponsored cycle ride 11 Sept.  Ursula is organising this.  There is a notice on the church noticeboard.
• School news:  Rosemary reported that there are now 64 pupils (maximum capacity is 75).  Jane Dalley has taken over as chair from Geoff Delaney.  The committee expressed their thanks to Geoff for all his hard work.
• Alpha course:  Richard gave information about this.  It will be publicised in Glapthorn. 
• Electoral roll:  Ursula and Pauline are in the process of updating this, as some regular churchgoers are not on the roll.  Agreed that it should be an item on the AGM agenda. 

RO

CW

RO

UW

8.

Richard closed the meeting with prayers.

Date and place of next meeting:  16^th November at 7.00 pm at Leverton.

Present:

Sid Charlton

Richard Ormston

Giles Butlin

Ursula Wide

Emma Buckley

Cherrill Sands

Rosemary Weatherburn

Tricia Newton

Charles Wide

Apologies:

Pauline Davidson

Brigitte Hilton

Bob Brewer

Present:

Apologies:

Richard Ormston

Bob Brewer

Pauline Davidson

Cherrill Sands

Ursula Wide

Charles Wide

Tricia Newton

Emma Buckley

Brigitte Hilton

Sid Charlton

Rosemary Weatherburn

Giles Butlin

Present:

Cherrill Sands

Bob Brewer

Pauline Davidson

Emma Buckley

Ursula Wide

Patricia Newton

Brigitte Hilton

Charles Wide

Sid Charlton

Rosemary Weatherburn

Apologies:

Giles Butlin

Richard Ormston

1.

Minutes of PCC meeting dated 7th January and the Extra PCC meeting dated 23^rd February 2010:  Approved and signed as agreed by Cherrill.

2.

Matters Arising:

• Sound System – Charles demonstrated a Peavey Escort 3000 that he owns.  A radio microphone is included, to be worn on the lapel  After services it would have to be packed away and locked in the tower.  If a similar system was purchased, the cost would be a great deal less than the cost of a Hearing Loop.

Rosemary will obtain details of the cost and operation of the sound system owned by U3A.  She will borrow this so the two systems can be compared.

• Building Works – Concerns were raised about the security, particularly for the lead roof, once the scaffolding is in place.  Pauline has discussed the matter with Jeff Knowles.  No alarm is in place and Pauline asked the meeting to try to research a “trembler” system which could be installed on the scaffolding.  Brigitte offered to do this.

RW

BH

3.

Services:

• Charles will be discussing with Richard whether to stop the weekly Evening Prayer services, due to small congregations.  He would like to explore the possibility of taking this service at St. Peter’s instead.

CW

4.

Treasurer’s Report:

• See Annual Accounts for balances. 
• Bob reported that an anonymous donation of £1,000 has been received for the fabric fund for which the PCC is very grateful.
• Following a discussion with Graham Ball, Bob reported that Graham has found that the drains under the north wall are in bad shape.  The north wall needs repointing but new brickwork and pipes will be required for the drains first.
•  Graham has also found hidden features in the stone work. (Raised roof over choir to accommodate ceiling, 3 piglets and sow, slit windows in the tower and previous scaffold  holds).  Ursula suggested that Gill Johnstone be asked to take photographs of these.
• Graham is doing a very thorough job of the repointing.
• Graham Ball advised that high cement content on lower parts of the inside walls was necessary to resist dampness.  The high lime content render beforehand did not wear well.
• Bob asked if Ursula could ask Mick Clarke to install a proper lock on the churchyard shed.
• Bob asked for volunteers to help with Christian Aid envelopes.  Emma and Brigitte volunteered.
• Ian Davidson is having regular meetings with Graham Ball to see progress and Tim Hunt is helping with Health and Safety aspects.

UW

  UW

EM/BH

5.

Deanery Synod:

• Charles will give a report at the next PCC meeting.

CW

6.

Correspondence:

• Notice about Back to Church Sunday on 26^th September.  It was decided not to apply for an information pack.

7.

Any Other Business:

• As announced at the AVM, Bob will be retiring as Treasurer on 31^st December 2010.  To be discussed at the next PCC meeting.
• The shed roof has been repaired by Mick Clarke.  If the grass mowing were put in a different place, there would be room for a few more graves by the shed.  (There is not much grave space left).  Ursula will contact East Northants Council about the possibility of joining the Green Waste Club so that grass mowings can be collected.
• It was decided that a PCC meeting should be arranged before Richard’s absence on his sabbatical, to discuss points raised by villagers during the AVM.  Pauline and Ursula would liaise with Richard for a date later in May.

UW

PD/UW

8.

Charles  ended  the meeting with prayer.